The Opportunity We are looking for a Director and Secretary to join our Board — someone who is not just here to govern, but to help build. This is a hands-on leadership role for someone who wants to open doors, forge connections, and play an active part in growing a community organisation that genuinely matters.

You will bring energy, initiative, and a genuine love of the outdoors. You will take ownership of workstreams, build relationships with community organisations, councils, and partners, and help Oot punch above its weight as we grow.

This role is as much about making things happen as it is about governance.

What You’ll Do

As Secretary

• Oversee the preparation and distribution of board meeting agendas in consultation with the Chair
• Oversee the recording and distribution of accurate minutes of board and member meetings
• Maintain registers of members and directors
• Lodge ASIC notifications and assist with ACNC and ATO annual reporting
• Manage governance documents and official correspondence
• Issue formal notices of AGM, SGM, motions, and resolutions
• Support communication between directors, advisors, and members
• Coordinate review of governance policies
• Recruit, onboard, and train governance support volunteers as needed, ensuring continuity if a volunteer transitions out of the role
• Hold regular connect calls with governance support volunteer to provide oversight, guidance, and direction

As Director

• Contribute to the governance, oversight, and strategic leadership of Oot
• Uphold the Constitution and ensure compliance with the Corporations Act 2001, ACNC Governance Standards, and other relevant laws
• Review financial reports and ensure responsible use of funds
• Attend and actively participate in monthly online board meetings
• Contribute to strategic planning and decision making
• Attend a minimum of six Oot events per year, including camping trips and day events across Victoria
• Serve as a co-authorised signatory on Oot's bank account
• Become a member of Oot and Aboot Outdoors Ltd with a minimum membership guarantee of $10

As an Operational Contributor

• Build and maintain relationships with community organisations, councils, outdoor groups, and potential partners
• Identify and pursue opportunities to grow Oot's reach, impact, and connections
• Take ownership of workstreams and drive them forward between board meetings
• Contribute ideas, energy, and initiative to help Oot grow

What We Are Looking For

• A member of the LGBTQIA+ community or a genuine ally
• Melbourne-based and able to attend events in person across Victoria
• A genuine love of camping, hiking, and the outdoors — this is non-negotiable
• Someone who is energetic, proactive, and gets things done
• A builder and connector — someone who sees opportunities and acts on them
• Comfortable with governance and administration, or willing to learn
• Aligned with Oot's values: Community, Integrity, Growth, Wellbeing, and Joy

What You’ll Get Out of It

• A meaningful leadership role in a growing LGBTQIA+ charity
• The chance to shape an organisation from the ground up
• Connection with a warm, passionate, and dedicated team
• Hands-on experience in not-for-profit governance and operations

Reporting Line

• Reports to the Chair

Welcome to Oot & Aboot

We’re so glad you’re here.

Oot & Aboot is a community-led LGBTQIA+ outdoor organisation focused on creating safe, inclusive, and meaningful experiences in nature. Everything we do is grounded in connection, wellbeing, and joy.

As a volunteer, you’re not just helping — you’re part of building this community.

Our Values

• Community – We create spaces where people feel they belong
• Integrity – We show up with honesty and care
• Growth*– We learn, improve, and support each other
• Wellbeing – We prioritise mental, emotional, and physical health
• Joy – We don’t forget to have fun along the way

Thank You

Your time, energy, and care make a real difference.